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Seyhun Akyurek
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Enterprise Automation

Keystone

Multi-step onboarding automation — document collection, identity verification, training assignment, and IT provisioning.

Azure AI Foundry
Azure AD
Microsoft Graph API
Python
FastAPI
Azure Database for PostgreSQL
React
60%
Faster Productivity
98%
Completion Rate
85%
Paperwork Reduction
4.8/5
Employee Satisfaction

Project presentation

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Live system presentation

Keystone · Agent Mesh

ORCHESTRATOREnterprise AutomationDocument Collec…ACTIVEVerificationNODE 02ProvisioningNODE 03TrainingNODE 04Progress TrackerNODE 0512345678
Step 1Instant

Offer Acceptance

New hire accepts. System triggers onboarding workflow.

Offer confirmationProfile creationWelcome emailPre-boarding portal

Technical Design

Multi-step workflow automation with document verification and identity checks. Agents collaborate to process onboarding tasks in parallel while maintaining compliance audit trails.

System Components

Document Collector

Secure upload with AI validation

Verification Agent

Multi-factor identity verification

Provisioning Service

Automated account creation across systems

Training Coordinator

Personalized learning path assignment

Progress Tracker

Real-time onboarding monitoring

Data Flow

Offer Acceptance
Document Collection
Identity Verification
Account Provisioning
Training Assignment
Progress Monitoring

Technology Choice

Azure AI Foundry + LangChain

Azure AI Foundry provides secure document processing. LangChain orchestrates complex multi-step workflows with human approval gates.

Alternatives Considered

Workday ML + Custom Orchestration, SAP SuccessFactors + Semantic Kernel

Core Frameworks

Azure AI Foundry

Document AI and identity verification

LangChain

Workflow orchestration and approval routing

Microsoft Graph API

Azure AD account provisioning

FastAPI

Onboarding portal API

Implementation Plan

Document Pipeline

4 weeks
  • Secure upload portal
  • AI validation
  • Identity verification

Account Provisioning

4 weeks
  • Azure AD integration
  • Equipment ordering
  • Access management

Training System

3 weeks
  • Learning path engine
  • Completion tracking
  • Compliance modules

Analytics & Reporting

2 weeks
  • Progress dashboard
  • Manager alerts
  • Audit trails

Key Milestones

Document verification >99% accuracy
Account provisioning <15 minutes
Training completion >95%
Employee satisfaction >4.5

Risk Mitigation

Manual backup for document edge cases
Escalation for provisioning failures
Flexible training path overrides

Key Features

Document Collection

Automated collection of employment documents, tax forms, and NDAs with AI validation.

Identity Verification

Multi-factor verification using document scanning, facial recognition, and database cross-referencing.

Training Assignment

AI-powered personalized training programs based on role, department, and skill gaps.

IT Provisioning

Automated account creation, equipment ordering, and system configuration.

Compliance Training

Mandatory compliance modules with automated tracking and escalation.

Progress Tracking

Real-time dashboards showing onboarding progress with automated reminders.

How It Works

1

Offer Acceptance

Instant

New hire accepts. System triggers onboarding workflow.

Offer confirmation
Profile creation
Welcome email
Pre-boarding portal
2

Document Collection

1-3 days

Automated secure portal for document submission.

Secure upload
AI validation
Completeness check
Encrypted storage
3

Identity Verification

< 1 hour

Multi-factor verification of submitted documents.

Document scanning
Facial matching
Database cross-ref
Background check
4

Account Provisioning

15 minutes

Automated creation of user accounts across all systems.

Azure AD account
Email setup
App access
VPN configuration
5

Training Assignment

Day 1

AI assigns personalized learning paths based on role.

Role-based paths
Compliance modules
Skill assessment
Learning milestones
6

Buddy Matching

Day 1

AI matches new hire with experienced team buddy.

AI matching
Interest alignment
Personality fit
Schedule coordination
7

Check-in Scheduling

Week 1-4

Automated scheduling of structured check-ins.

Manager 1:1
HR check-in
Buddy meetup
Leadership intro
8

Feedback Collection

Ongoing

Continuous feedback through surveys and pulse checks.

Pulse surveys
Sentiment analysis
Risk detection
Action triggers

Multi-Agent Architecture

Document Collector

Securely collects and validates all required onboarding documents.

  • Secure upload
  • AI validation
  • Completeness check
  • Compliance verify
  • Encrypted storage

Verification Agent

Performs multi-factor identity verification using AI-powered scanning.

  • ID verification
  • Facial recognition
  • Database cross-ref
  • Background check
  • Fraud detection

Provisioning Agent

Automates account creation and access provisioning across enterprise systems.

  • Account creation
  • Equipment ordering
  • Access provisioning
  • System config
  • License management

Training Agent

Designs personalized learning paths and tracks completion.

  • Path design
  • Module assignment
  • Completion tracking
  • Compliance enforcement
  • Skill assessment

Progress Tracker

Monitors onboarding progress and escalates bottlenecks.

  • Progress monitoring
  • Bottleneck detection
  • Auto reminders
  • Manager escalation
  • Analytics dashboard

Use Cases

New Hire Onboarding

End-to-end onboarding automation from offer acceptance to first day.

Contractor Onboarding

Streamlined contractor setup with time-limited access and NDA collection.

Remote Employee Setup

Equipment shipping coordination and virtual workspace provisioning.

Compliance Training

Automated assignment and tracking of mandatory compliance modules.

IT Equipment Provisioning

Automated hardware ordering and software installation based on role.

Culture Integration

Buddy matching and social coordination for new hires.

Interested in Keystone?

Get in touch to discuss how this solution can be tailored to your needs.